Sending Orders to Kohl & Frisch

Inventory users can create purchase orders and upload them to Kohl & Frisch via PharmaClik Rx. This provides the ability to auto-reconcile Kohl & Frisch purchase orders from electronic invoice files.

To send and order to Kohl & Frisch in PharmaClik Rx:

  1. Select More > Order Pad.
  2. In the Order Pad - Not Sent tab, highlight an item.
    • Selecting a regular drug will select all regular drugs.
    • Selecting a narcotic will select all narcotic drugs.

      Note: Narcotics, 1-Main and 2-Provincial items are sent separately, so there may be multiple orders to send in one day.

  3. Select the P.O. button. The Purchase Order Information window opens.
  4. Review/adjust Order Qty field.
    1. Under the Products On Order section, select the magnifier glass icon.
    2. Scroll to the Order Qty column. Review and adjust the field as required.
    3. Select OK.
  5. Select Actions > Send. The Purchase Order window opens.

    Note: If too many or too few packs were selected to be re-ordered, ensure you review the re-order points or inventory levels of that drug.

  6. In the Purchase Order window:
    1. Ensure the Create Order checkbox is selected.
    2. Select the Print checkbox to print a copy of the Purchase Order.
    3. When finished, select OK. The FTP Login window opens.

      4. --

      To send Narcotic orders, the user logged in must be a Pharmacist.

      You must specify the Narcotic Code field in order to upload the order into PharmaClik.

  7. Specify the User and Password fields with your credentials.
  8. Select OK. The Transmit Status window displays.
    • Successful upload—When the transmission successfully completes, the Order File status updates to SENT and the P.O. file is archived.
    • Failed upload—If a file upload occurs, an error message displays: "File upload failed. Please Create and Upload the order again." Select OK and return to step 3 to create the order again.
  9. Select OK to verify the order has been sent correctly and can be uploaded to Kohl & Frisch FTP.
  10. When finished, select OK.